Executive Assistant

Profile

• Proficiency in MS Office suite, including Outlook, Word, Excel, and PowerPoint
• Strong calendar and contact management skills; inbox management may be added over time
• Ability to manage multiple executives’ inboxes, prioritize emails, and respond on their behalf when appropriate
• Solid Excel skills, including use of basic formulas and data organization for dashboards
• Expertise in editing and formatting PowerPoint presentations using templates
• Eligibility to work in Germany without visa sponsorship
• Fluency in both German and English (spoken and written)
• Minimum of 2 years of relevant professional experience

Tasks

• Serve as the central communication hub for your team
• Prepare professional business correspondence and documents
• Coordinate travel arrangements and process expense reports
• Manage complex calendars for multiple executives, including prioritizing meetings and resolving scheduling conflicts
• Organize meetings and conferences
• Act as the main point of contact between your team of bankers and the wider firm
• Collaborate daily with other members of the Operating Support Staff and internal teams
• Adapt quickly in a fast-paced environment with shifting priorities
• Demonstrate a team-oriented mindset and step in to support colleagues as needed

Benefit

Engaging culture:

• Talent is valued as the company’s most important asset
• Collaborative, team-first work environment
• Emphasis on collective success over individual recognition
• Regular team-building activities at both regional and companywide levels
• Opportunity to embody and promote the firm’s strong “one firm” mindset

Professional development:

• Comprehensive, role-specific onboarding and training
• Strong focus on continuous learning and long-term success
• Opportunity to contribute to special projects
• Involvement in process improvements and adapting to evolving policies